Contractor Management Example Compliance Criteria

Conserve® Validation		Documents Uploaded	Comments
1	Incorporated company name or ABN	Certificate of registration of a business - ASIC Certificate of registration of a business - Department of Fair Trading ABN registration - ATO	Company Registration / Business Name registration and ABN validated.
2	Public Liability Insurance	Certificate of Currency	Client specified cover required Automatic email alerts to contractors
3	Professional Indemnity Insurance	Certificate of Currency	Only as required, dependent on the services that the contractor provides the Client Client specified cover required Automatic email alerts to contractors
4	Workers Compensation Insurance	Certificate of Currency	Amount insured will generally be the declared wages Automatic email alerts to contractors
5	Automatic email alerts to contractors	Certificate of Currency or policy document or proof of payment of insurance premium.	Conserve® recommends this insurance for all Sole Traders. Client specified cover Automatic email alerts to contractors
6	Other Insurances	Certificate of Currency or equivalent	Example - heavy vehicles; plant and equipment etc. as required for the services the contractor provides the Client Automatic email alerts to contractors
7	Company licenses, registrations, permits, certificates etc.	Relevant documentation	As relevant for the services that the contractor provides Client. External Certifications for management systems, membership or industry specific licenses Automatic email alerts to contractors
8	WorkCover OHS General Induction Certificate (white card)	Copy of the induction certificate (white card)	Mandatory for all contractors working in the Construction Industry
9	OHS Documents	Safety Management Plan (if available) SWMS / Safe Work Procedures (SWP) OHS Policy Hazardous Substance Register Electrical Tools Test and Tag Register Plant Register Inspection & Test Plan	As relevant for the services that the contractor provides Client Facility to upload these documents. Converse® will verify that these documents are completed, BUT NOT review them for compliance or approve them. Note: Client may approve contractors' SWMS before accreditation by Converse®
10	Employee qualifications - certificates; licenses etc.	Relevant documentation	As relevant for the services that the contractor provides Client Includes trade qualifications and professional qualifications (for consultants, engineers etc.) Includes training for high hazard activities e.g. demolition license; asbestos work; working in confined spaces etc. Includes licenses such as security industry license; firearm license; heavy vehicle drivers license; police checks for working with children, home care etc. Automatic email alerts to contractors
11	Contractor Services	No documentation requested	The type (s) of services that the contractor provides Client from a comprehensive list of services in Conserve®. This information will be used to gather all company licenses and registrations as well as employee qualifications Allows clients to search for contractors by service.
12	Client sites	No documentation requested	Specific Client sites where services are provided by the contractor. This is for information only.
13	OHSMS Self Evaluation	Self evaluation results recorded in Conserve®	High / medium risk contractors complete this self evaluation using the Audit Tool (AS4801 compliant) in Conserve®.

Example Compliance Criteria

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Environmental Law Subscription